The Rise and Fall and Rise of MS Word and the Notepad

MS Word installation floppy. (Image: Wikipedia.)

Note-taking and writing are interesting activities. For example, it is interesting to follow how some people turn physical notepads into veritable art projects: scratchbooks, colourful pages filled with intermixing text, doodles, mindmaps and larger illustrations. Usually these artistic people like to work with real pens (or even paintbrushes) on real paper pads.

Then there was time, when Microsoft Office arrived into personal computers, and typing with a clanky keyboard into an MS Word window started to dominate the intellectually productive work. (I am old enough to remember the DOS times with WordPerfect, and my first Finnish language word processor program – “Sanatar” – that I long used in my Commodore 64 – which, btw, had actually a rather nice keyboard for typing text.)

WordPerfect 5.1 screen. (Image: Wikipedia.)

It is also interesting to note how some people still nostalgically look back to e.g. Word 6.0 (1993) or Word 2007, which was still pretty straightforward tool in its focus, while introducing such modern elements as the adaptive “Ribbon” toolbars (that many people hated).

The versatility and power of Word as a multi-purpose tool has been both its power as well as its main weakness. There are hundreds of operations one can carry out with MS Word, including programmable macros, printing out massive amounts of form letters or envelopes with addresses drawn from a separate data file (“Mail Merge”), and even editing and typesetting entire books (which I have also personally done, even while I do not recommend it to anyone – Word is not originally designed as a desktop publishing program, even if its WYSIWYG print layout mode can be extended into that direction).

Microsoft Word 6.0, Mac version. (Image: user “MR” at https://www.macintoshrepository.org/851-microsoft-word-6)

These days, the free, open-source LibreOffice is perhaps closest one can get to the look, interface and feature set of the “classic” Microsoft Word. It is a 2010 fork of OpenOffice.org, the earlier open-source office software suite.

Generally speaking, there appears to be at least three main directions where individual text editing programs focus on. One is writing as note-taking. This is situational and generally short form. Notes are practical, information-filled prose pieces that are often intended to be used as part of some job or project. Meeting notes, or notes that summarise books one had read, or data one has gathered (notes on index cards) are some examples.

The second main type of text programs focus on writing as content production. This is something that an author working on a novel does. Also screenwriters, journalists, podcast producers and many others so-called ‘creatives’ have needs for dedicated writing software in this sense.

Third category I already briefly mentioned: text editing as publication production. One can easily use any version of MS Word to produce a classic-style software manual, for example. It can handle multiple chapters, has tools such as section breaks that allow pagination to restart or re-format at different sections of longer documents, and it also features tools for adding footnotes, endnotes and for creating an index for the final, book-length publication. But while it provides a WYSIWYG style print layout of pages, it does not allow such really robust page layout features that professional desktop publishing tools focus on. The fine art of tweaking font kerning (spacing of proportional fonts), very exact positioning of graphic elements in publication pages – all that is best left to tools such as PageMaker, QuarkXPress, InDesign (or LaTex, if that is your cup of tea).

As all these three practical fields are rather different, it is obvious that a tool that excels in one is probably not optimal for another. One would not want to use a heavy-duty professional publication software (e.g. InDesign) to quickly draft the meeting notes, for example. The weight and complexity of the tool hinders, rather than augments, the task.

MS Word (originally published in 1983) achieved dominant position in word processing in the early 1990s. During the 1980s there were tens of different, competing word processing tools (eagerly competing for the place of earlier, mechanical and electric typewriters), but Microsoft was early to enter the graphical interface era, first publishing Word for Apple Macintosh computers (1985), then to Microsoft Windows (1989). The popularity and even de facto “industry standard” position of Word – as part of the MS Office Suite – is due to several factors, but for many kinds of offices, professions and purposes, the versatility of MS Word was a good match. As the .doc file format, feature set and interface of Office and Word became the standard, it was logical for people to use it also in homes. The pricing might have been an issue, though (I read somewhere that a single-user licence of “MS Office 2000 Premium” at one point had the asking price of $800).

There has been counter-reactions and multiple alternative offered to the dominance of MS Word. I already mentioned the OpenOffice and LibreOffice as important, more lean, free and open alternatives to the commercial behemot. An interesting development is related to the rise of Apple iPad as a popular mobile writing environment. Somewhat similarly as Mac and Windows PCs heralded transformation from the ealier, command-line era, the iPad shows signs of (admittedly yet somewhat more limited) transformative potential of “post-PC” era. At its best, iPad is a highly compact and intuitive, multipurpose tool that is optimised for touch-screens and simplified mobile software applications – the “apps”.

There are writing tools designed for iPad that some people argue are better than MS Word for people who want to focus on writing in the second sense – as content production. The main argument here is that “less is better”: as these writing apps are just designed for writing, there is no danger that one would lose time by starting to fiddle with font settings or page layouts, for example. The iPad is also arguably a better “distraction free” writing environment, as the mobile device is designed for a single app filling the small screen entirely – while Mac and Windows, on the other hand, boast stronger multitasking capabilities which might lead to cluttered desktops, filled by multiple browser windows, other programs and other distracting elements.

Some examples of this style of dedicated writers’ tools include Scrivener (by company called Literature and Latte, and originally published for Mac in 2007), which is optimized for handling long manuscripts and related writing processes. It has a drafting and note-handing area (with the “corkboard” metaphor), outliner and editor, making it also a sort of project-management tool for writers.

Scrivener. (Image: Literature and Latte.)

Another popular writing and “text project management” focused app is Ulysses (by a small German company of the same name). The initiative and main emphasis in development of these kinds of “tools for creatives” has clearly been in the side of Apple, rather than Microsoft (or Google, or Linux) ecosystems. A typical writing app of this kind automatically syncs via iCloud, making same text seamlessly available to the iPad, iPhone and Mac of the same (Apple) user.

In emphasising “distraction free writing”, many tools of this kind feature clean, empty interfaces where only the currently created text is allowed to appear. Some have specific “focus modes” that hightlight the current paragraph or sentence, and dim everything else. Popular apps of this kind include iA Writer and Bear. While there are even simpler tools for writing – Windows Notepad and Apple Notes most notably (sic) – these newer writing apps typically include essential text formatting with Markdown, a simple code system that allows e.g. application of bold formatting by surrounding the expression with *asterisk* marks.

iA Writer. (Image: iA Inc.)

The big question of course is, that are such (sometimes rather expensive and/or subscription based) writing apps really necessary? It is perfectly possible to create a distraction-free writing environment in a common Windows PC: one just closes all the other windows. And if the multiple menus of MS Word distract, it is possible to hide the menus while writing. Admittedly, the temptation to stray into exploring other areas and functions is still there, but then again, even an iPad contains multiple apps and can be used in a multitasking manner (even while not as easily as a desktop PC environment, like a Mac or Windows computer). There are also ergonomic issues: a full desktop computer probably allows the large, standalone screen to be adjusted into the height and angle that is much better (or healthier) for longer writing sessions than the small screen of iPad (or even a 13”/15” laptop computer), particularly if one tries to balance the mobile device while lying on a sofa or squeezing it into a tiny cafeteria table corner while writing. The keyboards for desktop computers typically also have better tactile and ergonomic characteristics than the virtual, on-screen keyboards, or add-on external keyboards used with iPad style devices. Though, with some search and experimentation, one should be able to find some rather decent solutions that work also in mobile contexts (this text is written using a Logitech “Slim Combo” keyboard cover, attached to a 10.5” iPad Pro).

For note-taking workflows, neither a word processor or a distraction-free writing app are optimal. The leading solutions that have been designed for this purpose include OneNote by Microsoft and Evernote. Both are available for multiple platforms and ecosystems, and both allow both text and rich media content, browser capture, categorisation, tagging and powerful search functions.

I have used – and am still using – all of the above mentioned alternatives in various times and for various purposes. As years, decades and device generations have passed, archiving and access have become an increasingly important criteria. I have thousands of notes in OneNote and Evernote, hundreds of text snippets in iA Writer and in all kinds of other writing tools, often synchronized into iCloud, Dropbox, OneDrive or some other such service. Most importantly, in our Gamelab, most of our collabrative research article writing happens in Google Docs/Drive, which is still the most clear, simple and efficient tool for such real-time collaboration. The downside of this happily polyphonic reality is that when I need to find something specific from this jungle of text and data, it is often a difficult task involving searches into multiple tools, devices and online services.

In the end, what I am mostly today using is a combination of MS Word, Notepad (or, these days Sublime Text 3) and Dropbox. I have 300,000+ files in my Dropbox archives, and the cross-platform synchronization, version-controlled backups and two-factor authenticated security features are something that I have grown to rely on. When I make my projects into file folders that propagate through the Dropbox system, and use either plain text, or MS Word (rich text), plus standard image file types (though often also PDFs) in these folders, it is pretty easy to find my text and data, and continue working on it, where and when needed. Text editing works equally well in a personal computer, iPad and even in a smartphone. (The free, browser-based MS Word for the web, and the solid mobile app versions of MS Word help, too.) Sharing and collaboration requires some thought in each invidual case, though.

Dropbox. (Image: Dropbox, Inc.)

In my work flow, blog writing is perhaps the main exception to the above. These days, I like writing directly into the WordPress app or into their online editor. The experience is pretty close to the “distraction-free” style of writing tools, and as WordPress saves drafts into their online servers, I need not worry about a local app crash or device failure. But when I write with MS Word, the same is true: it either auto-saves in real time into OneDrive (via O365 we use at work), or my local PC projects get synced into the Dropbox cloud as soon as I press ctrl-s. And I keep pressing that key combination after each five seconds or so – a habit that comes instinctually, after decades of work with earlier versions of MS Word for Windows, which could crash and take all of your hard-worked text with it, any minute.

So, happy 36th anniversary, MS Word.

On Tweakability

Screenshot: Linux Mint 19.2.
Linux Mint 19.2 Tina Cinnamon Edition. (See: https://www.linuxmint.com/rel_tina_cinnamon_whatsnew.php.)

Two years ago, in August 2017, I installed a new operating system into my trusty old home server (HP Proliant ML110 Gen5). That was a rather new Linux distro called ElementaryOS, which looked nice, but the 0.4 Loki that was available at the time was not an optimal choice for a server, as it soon turned out afterwards. It was optimized for a laptop use, and while I could also set it up as a file & printer server, many things required patching and tweaking to start working. But since I install and maintain multiple operating systems in my device environment partly out of curiosity, keeping my brain alert, and for this particular kind of fun – of tweaking – I persisted, and lived with Elementary OS for two years.

Recently, there had been some interesting new versions that had come out from multiple other operating system versions. While I do most of my daily stuff in Windows 10 and in iOS (or ipadOS, as the iPad variant is now called), it is interesting to also try out e.g. different Linux versions, and I am also fan of ChomeOS, which usually does not provide surprises, but rather steadily improves, while staying very clear, simple and reliable in that it does.

In terms of the particular characteristic that I am here talking about – let’s call it “tweakability”– an iPad or Chromebook are pretty much from the opposite ends of spectrum, as compared to a personal computer or server system running some version of Linux. While the other OSs excel in presenting the user with an extremely fine-tuned, clear and simple working environment that is simultaneously rather limited in terms of personalisation and modification, the bare-bones, expert oriented Linux distributions in particular hardly ever are “ready” straight after the initial setup. The basic installation is in these cases rather just the starting point for the user to start building their own vision of an ideal system, complete with the tools, graphical shells, and/or command-line interpreters etc. that suit their ways of working. Some strongly prefer the other, some the opposite style of OS with their associated user experiences. I feel it is optimal to be able to move from one kind of system to another, on basis of what one is trying to do, and also how one wants to do it.

Tweakability is, in this sense, a measure of customisability and modifiability of the system that is particularly important for so-called “power users”, who have a very definite needs, high IT skill levels, and also clear (sometimes idiosyncratic) ideas of how computing should be done. I am personally not entirely comfortable in that style of operation, and often rather feel happy that someone else has set up an easy-to-use system for me, which is good enough for most things. Particularly in those days when it is email, some text editing, browser-based research in databases and publications (with some social media thrown in), a Chromebook, iPad Pro or a Windows machine with a nice keyboard and good enough screen & battery life are all that I need.

But, coming back to that home server and new operating system installation: as my current printer has network sharing, scanning, email and all kinds of apps built-in, and I do not want to run a web server from my home any more either, it is just the basic backup and file server needs that this server box needs to handle. And a modern NAS box with some decent-sized disks could very well do that job. Thus, the setup of this Proliant server is more of less a hobby project that is very much oriented towards optimal tweakability these days (though not quite as much as my experiments with various Raspberry Pi hobby computers, and their operating systems).

So, I finally ended up considering three options as the new OS for this machine: Ubuntu Server 18.04.3 LTS (which would have been a solid choice, but since I was already running Ubuntu in my Lenovo Yoga laptop, I wanted something a bit different). The second option would have been the new Debian 10 (Buster) Minimal Server (probably optimal for my old and small home server use – but I wanted to also experiment with the desktop side of operating system in this installation). So, finally I ended up with Linux Mint 19.2 Tina Cinnamon Edition. It seemed to have the optimal balance between reliable Debian elements, Ubuntu application ecosystem, combined with some nice tweaks that enhance ease of use and also aesthetic side of the OS.

I did a wipe-clean-style installation of Mint into my 120 GB SSD drive, but decided to try and keep all data in the WD Red 4 TB disk. I knew in principle that this could lead into some issues, as in most new operating system installations, the new OS will come with a new user account, and the file systems will keep the files registered into the original User, Group and Other specifications, from the old OS installation. It would have been better to have a separate archive media available with all the folder structures and files, and then format the data disk, copy all data under the new user account, and thereby have all file properties, ownership details etc. exactly right. But I had already accumulated something like 2,7 terabytes of data into this particular disk and there was no exact backup of it all – since this was the backup server itself, for several devices in our house. So, I just read a quick reminder on how chmod and chown commands work again, and proceeded to mount the old data disks within the new Mint installation, take ownership of all directories and data, and tweak the user, group and other permissions into some kind of working order.

Samba, the cross-platform file sharing system that I need for the mixed Windows-Linux local network to operate was the first really difficult part this time. It was just plain confusing to get the right disks, shares and folders to appear in our LAN for the Windows users, so that the backup and file sharing could work. Again, I ended up reading dozens of hobbyist discussions and info pages from different decades and from different forums, making tweak after tweak in users, groups, permissions and settings in the /etc/smb.conf settings file (followed every time to stop and restart the Samba service daemon, to see the effects of changes). After a few hours I got that running, but then the actual fun started, when I tried to install Dropbox, my main cloud archive, backup and sharing system on top of the (terabyte-size) data that I had in my old Dropbox folder. In principle you can achieve this transition by first renaming the old folder e.g. as “Dropbox-OLD”, then starting the new instance of service and letting it create a new folder named “Dropbox”, then killing the software, deleting the new folder and renaming the old folder back to its own default name. After which restarting the Dropbox software should find the old data directory where it expects one to be, and start re-indexing all that data, but not re-downloading all of that from the cloud – which could take several days over a slow home network.

This time, however, something went wrong (I think there was an error in how the “Selective sync” was switched on at certain point), leading into a situation where all the existing folders were renamed by the system as server’s “Conflicting Copy”, then copied into the Dropbox cloud (including c. 330 000 files), while exactly same files and folders were also downloaded back from the cloud into exact same folders, without the “Conflicting Copy” marking. And of course I was away from the machine at this point, so when I realised what was going on, I had to kill Dropbox, and start manually bringing back the Dropbox to the state it was before this mess. It should be noted that there was also a “Rewind Dropbox” feature in this Dropbox Plus account (which is exactly designed for rolling back in this kind of large situations). But I was no longer sure into which point in time I should rewind back to, so I ended up going through about 100 different cases of conflicting copies, and also trying to manually recover various shared project folders that had become dis-joined in this same process. (Btw, apologies to any of my colleagues who got some weird notifications from these project shares during this weekend.)

After spending most of one night doing this, I tried to set up my other old services into the new Mint server installation in the following day. I started from Plex, which is a media server and client software/service system that I use e.g. to stream our family video clips from the server into our smart television. There is an entire, 2600 word essay on Linux file and folder permissions at the Plex site (see: https://support.plex.tv/articles/200288596-linux-permissions-guide/). But in the end I just had to lift my hands up. There is something in the way system sees (or: doesn’t see) the data that is in the old 4 TB disk, and all my tricks with different users and permission settings that I tried, do not allow Plex to see any of that data from that disk. I tested that if I copy the files into that small system disk (the 120 GB SSD), then the server can see and stream them normally. Maybe I will at some point get another large hard drive, try setting up that one under the current OS and user, copy all data there, and then try to reinstall and run Plex again. Meanwhile, I just have to say that I have got my share of tweakability for some time now. I think that Linux Mint in itself is indeed perfectly nice and capable operating system. It is just that software such as Dropbox or Plex do not play so nicely and reliably together with it. Not at least with the tweaking skills that I possess. (While I am writing this, there are currently still over 283 500 files that Dropbox client should restore from the cloud into that problematic data drive. And the program keeps on crashing every few hours…)

Summer Computing

20180519_190444.jpg
Working with my Toshiba Chromebook 2, in a sunny day.

I am not sure whether this is true for other countries, but after a long, dark and cold winter, Finns want to be outdoors, when it is finally warm and sunny. Sometimes one might even do remote work outdoors, from a park, cafe or bar terrace, and that is when things can get interesting – with that “nightless night” (the sun shining even at midnight), and all.

Surely, for most aims and purposes, summer is for relaxing and dragging your work and laptop always with you to your summer cottage or beach is not a good idea. This is definitely precious time, and you should spend it to with your family and friends, and rewind from the hurries of work. But, if you would prefer (or, even need to, for a reason or another) take some of your work outdoors, the standard work laptop computer is not usually optimal tool for that.

It is interesting to note, that your standard computer screens even today are optimised for a different style of use, as compared to the screens of today’s mobile devices. While the brightest smartphone screens today – e.g. the excellent OLED screen used in Samsung Galaxy S9 – exceed 1000 nits (units of luminance: candela per square meter; the S9 screen is reported to produce max 1130 nits), your typical laptop computer screens max out around measly 200 nits (see e.g. this Laptop Mag test table: https://www.laptopmag.com/benchmarks/display-brightness ). While this is perfectly good while working in a typical indoor, office environment, it is very hard to make out any details of such screens in bright sunlight. You will just squint, get a headache, and hurt your eyes, in the long run. Also, many typical laptop screens today are highly reflective, glossy glass screens, and the matte surfaces, which help against reflections, have been getting very rare.

It is as the “mobile work” that is one of the key puzzwords and trends today, means in practice only indoor-to-indoor style of mobility, rather than implying development of tools for truly mobile work, that would also make it possible to work from a park bench in a sunny day, or from that classical location: dock, next to your trusty rowing boat?

I have been hunting for business oriented laptops that would also have enough maximum screen brightness to scale up to comfortable levels in brighly lit environments, and there are not really that many. Even if you go for tablet computers, which should be optimised for mobile work, the brightness is not really at level with the best smartphone screens. Some of the best figures come from Samsung Galaxy Tab S3, which is 441 nits, iPad Pro 10.5 inch model is reportedly 600 nits, and Google Pixel C has 509 nits maximum. And a tablet devices – even the best of them – do not really work well for all work tasks.

HP ZBook Studio x360 G5
HP ZBook Studio x360 G5 (photo © HP)

HP has recently introduced some interesting devices, that go beyond the dim screens that most other manufacturers are happy with. For example, HP ZBook Studio x360 G5 supposedly comes with a 4k, high resolution anti-glare touch display that supports 100 percent Adobe RPG and which has 600 nits of brightness, which is “20 percent brighter than the Apple MacBook Pro 15-inch Retina display and 50 percent brighter than the Dell XPS UltraSharp 4K display”, according to HP. With its 8th generation Xeon processors (pro-equivalent to the hexacore Core i9), this is a powerful, and expensive device, but I am glad someone is showing the way.

EliteBook-X360-2018
HP advertising their new bright laptop display (image © HP)

Even better, the upcoming, updated HP EliteBook x360 G3 convertible should come with a touchscreen that has maximum brightness of 700 nits. HP is advertising this as the “world’s first outdoor viewable display” for a business laptop, which at least sounds very promising. Note though, that this 700 nits can be achieved with only the 1920 x 1080 resolution model; the 4K touch display option has 500 nits, which is not that bad, either. The EliteBooks I have tested also have excellent keyboards, good quality construction and some productivity oriented enhancements that make them an interesting option for any “truly mobile” worker. One of such enhancement is a 4G/LTE data connectivity option, which is a real bless, if one moves fast, opening and closing the laptop in different environments, so that there is no reliable Wi-Fi connection available all the time. (More on HP EliteBook models at: http://www8.hp.com/us/en/elite-family/elitebook-x360-1030-1020.html.)

HP-EliteBook-x360-1030-G3_Tablet
EliteBook x360 G3 in tablet mode (photo © HP)

Apart from the challenges related to reliable data connectivity, a cloud-based file system is something that should be default for any mobile worker. This is related to data security: in mobile work contexts, it is much easier to lose one’s laptop, or get it robbed. Having a fast and reliable (biometric) authentication, encrypted local file system, and instantaneous syncronisation/backup to the cloud, would minimise the risk of critical loss of work, or important data, even if the mobile workstation would drop into a lake, or get lost. In this regard, Google’s Chromebooks are superior, but they typically lack the LTE connectivity, and other similar business essentials, that e.g. the above EliteBook model features. Using a Windows 10 laptop with either full Dropbox synchronisation enabled, or with Microsoft OneDrive as the default save location will come rather close, even if the Google Drive/Docs ecosystem in Chromebooks is the only one that is truly “cloud-native”, in the sense that all applications, settings and everything else also lives in the cloud. Getting back to where you left your work in the Chrome OS means that one just picks up any Chromebook, logs in, and starts with a full access to one’s files, folders, browser addons, bookmarks, etc. Starting to use a new PC is a much less frictionless process (with multiple software installations, add-ons, service account logins, the setup can easily take full working days).

20180519_083722.jpgIf I’d have my ideal, mobile work oriented tool from today’s tech world, I’d pick the business-enhanced hardware of HP EliteBook, with it’s bright display and LTE connectivity, and couple those with a Chrome OS, with it’s reliability and seamless online synchronisation. But I doubt that such a combo can be achieved – or, not yet, at least. Meanwhile, we can try to enjoy the summer, and some summer work, in bit more sheltered, shady locations.

Tools for Trade

Lenovo X1 Yoga (2nd gen) in tablet mode
Lenovo X1 Yoga (2nd gen) in tablet mode.

The key research infrastructures these days include e.g. access to online publication databases, and ability to communicate with your colleagues (including such prosaic things as email, file sharing and real-time chat). While an astrophysicist relies on satellite data and a physicist to a particle accelerator, for example, in research and humanities and human sciences is less reliant on expensive technical infrastructures. Understanding how to do an interview, design a reliable survey, or being able to carefully read, analyse and interpret human texts and expressions is often enough.

Said that, there are tools that are useful for researchers of many kinds and fields. Solid reference database system is one (I use Zotero). In everyday meetings and in the field, note taking is one of the key skills and practices. While most of us carry our trusty laptops everywhere, one can do with a lightweight device, such as iPad Pro. There are nice keyboard covers and precise active pens available for today’s tablet computers. When I type more, I usually pick up my trusty Logitech K810 (I have several of those). But Lenovo Yoga 510 that I have at home has also that kind of keyboard that I love: snappy and precise, but light of touch, and of low profile. It is also a two-in-one, convertible laptop, but a much better version from same company is X1 Yoga (2nd generation). That one is equipped with a built-in active pen, while being also flexible and powerful enough so that it can run both utility software, and contemporary games and VR applications – at least when linked with an eGPU system. For that, I use Asus ROG XG Station 2, which connects to X1 Yoga with a Thunderbolt 3 cable, thereby plugging into the graphics power of NVIDIA GeForce GTX 1070. A system like this has the benefit that one can carry around a reasonably light and thin laptop computer, which scales up to workstation class capabilities when plugged in at the desk.

ROG XG Station 2 with Thunderbolt 3.
ROG XG Station 2 with Thunderbolt 3.

One of the most useful research tools is actually a capable smartphone. For example, with a good mobile camera one can take photos to make visual notes, photograph one’s handwritten notes, or shoot copies of projected presentation slides at seminars and conferences. When coupled with a fast 4G or Wi-Fi connection and automatic upload to a cloud service, the same photo notes almost immediately appear also the laptop computer, so that they can be attached to the right folder, or combined with typed observation notes and metadata. This is much faster than having a high-resolution video recording of the event; that kind of more robust documentation setups are necessary in certain experimental settings, focus group interview sessions, collaborative innovation workshops, etc., but in many occasions written notes and mobile phone photos are just enough. I personally use both iPhone (8 Plus) and Android systems (Samsung Galaxy Note 4 and S7).

Writing is one of they key things academics do, and writing software is a research tool category on its own. For active pen handwriting I use both Microsoft OneNote and Nebo by MyScript. Nebo is particularly good in real-time text recognition and automatic conversion of drawn shapes into vector graphics. I link a video by them below:

My main note database is at Evernote, while online collaborative writing and planning is mostly done in Google Docs/Drive, and consortium project file sharing is done either in Dropbox or in Office365.

Microsoft Word may be the gold standard of writing software in stand-alone documents, but their relative share has radically gone down in today’s distributed and collaborative work. And while MS Word might still have the best multi-lingual proofing tools, for example, the first draft might come from an online Google Document, and the final copy end up into WordPress, to be published in some research project blog or website, or in a peer-reviewed online academic publication, for example. The long, book length projects are best handled in dedicated writing environment such as Scrivener, but most collaborative book projects are best handled with a combination of different tools, combined with cloud based sharing and collaboration in services like Dropbox, Drive, or Office365.

If you have not collaborated in this kind of environment, have a look at tutorials, here is just a short video introduction by Google into sharing in Docs:

What are your favourite research and writing tools?